There would be a lot of emails and documents that you would want to have printed daily in your office. Therefore, you want to buy the best printer for your office use. There are indeed several types and brands of printers in the market. You will be overwhelmed by the choices and options available Online to buy printers. But you have to choose carefully. The right thing to do is to consider the important features of the printers.
Features you should look for The features you should pay attention to while buying a printer for office use include.
Page yield and Cost
Page yield is measured by the number of pages a cartridge can print before the toner runs out of ink. Also, the pages printed must be with a 5% coverage area. A printer with a high-yield ink or toner cartridge will be the right choice for office use. You may search for printers with Xl or supersized toner cartridges for office use. The printers with standard toners will cost less. But, when you put it to use in your office, you might have to keep replacing the ink cartridges frequently. The cost per print is calculated by dividing the cost of the replacement cartridge by page yield. The cost-per-print will be low in an XL toner.
This refers to the quality of print you can get. It is usually measured in terms of Dots per matrix (DPI). It refers to the total number of dots printed on one inch of paper. You have printers with a DPI of 600X600 to those with resolutions as high as 4800X1200DPI for colour prints. However, you must remember that the print will be more legible, and you will get well-rounded text in B&W even if the print resolution is low. Therefore 1200X1200 DPI B&W laser printers can be ideal for office use.
Automatic Document Feeder (ADF)
This refers to the special feature where several sheets can be fed into the feeder for scanning, printing, or copying. This means that multi-page documents are processed easily without replacing each sheet manually. The feeders are of two types
- RADF- Reverse ADF
- DADF-Duplex ADF
DADF printers scan both sides of the paper in one go.
This refers to how quickly the printer can produce prints. This is measured in terms of Pages Per Minute (PPM). The PPM will be different for monochrome and color printers. The print speed will be lower for color printers. . An entry-level inkjet or laser printer would print around 15-30 monochrome pages a minute. However, laser printers are slightly faster than inkjet printers. Depending on how often, how quickly, and how lengthy the printed material you require would be, you may choose either one of them.
You might want to share the printer across several peripherals for office use. Also, you might want to print directly from a smartphone. Therefore, it is better to choose a printer that supports mobile and cloud printing and Ethernet and wireless connectivity.
Choose a printer after comparing the above-mentioned features. This will ensure that the printer meets your present and future needs.